Setting up a TCP/IP Printer

In Windows 2000

Gather Information

You need to know at least the IP address of the printer, and its model. 

q       At some locations, getting the IP address does not require printing a test page.  In that case, the model info on the case might be enough.

q       To print a test page, go to printer physically and poke through menus to print a test page that shows the network configuration.  If there isn't any display on the printer, holding the On-Line or Go button (or some combination of buttons) will sometimes do it, and if there is an external printer box (like and HP JetDirect EX), there may be a button on it you can just press once to generate the page.  Power cycling may do it, but may also encourage justifiable wrath from others.


Get the driver

Note the model of the printer, and go to the company's web site and download the PS or PCL driver for Windows 2000, and extract it to a temporary directory if necessary.


Set up the printer
Start  | Settings | Printer Double click Add Printer

Next | Local Printer (uncheck Automatically Detect if checked)

Select Create New Port at bottom, and choose Standard TCP/IP Port from pull-down

Add Port Wizard | Next |       Enter IP address (leave Port Name default)

Next |    try Generic Network Card (or choose one if there's a better match)

Next | Finish | Click on the Have Disk button, and point it to wherever you extracted your downloaded printer driver

Choose your printer from the list | Next

Name and Default Printer choice | Next

Share settings (Do not share is probably best) | Next

Print Test Page (probably good idea) | Next  | Finish



q       Printer could be restricted to only allow TCP/IP traffic from specific addresses (for example, not from your laptop)

q       Printer may not work with "Generic Network Card" (this has to do with port numbers and protocols used to do the actual job control)